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AI consultancy · strategy + build
AI that earns its place in how you actually work.
We help established teams adopt AI in the right order - strategy, capability, then custom builds - with a consultant and head developer working side by side.
40%
revenue lift in three weeks for one client
2,500+
hours freed per year in a team of 20
30–60 min
reclaimed per person, every day
2025
NBN Innovation Awards finalist
Context
Your AI doesn't know your business.
Your pricing sits in a spreadsheet, the process lives in someone's head, and the decisions are buried in email. So every chat starts from scratch and the answers come out generic. A Business Brain gives your team's AI one place to look.
How the Business Brain worksBeforeToday: six places, no shared memory
Each tool plugs into your AI on its own. None of them talk to each other.
AfterWith a Business Brain
One brain behind every tool, so each answer starts from the same facts.
Collaboration
Good work doesn't travel well.
Someone writes a great prompt for proposals. It gets copied and tweaked until nobody's sure which version is right. Shared AI skills put one approved version of each job in everyone's AI.
How shared AI skills workBeforeToday: everyone has their own
TOTom's AI
Due diligence
Proposal
Investor update
SASam's AI
Due diligence v2copied from Tom
Board pack
Proposal v2copied from Tom
ANAnna's AI
DD v3 FINALcopied from Sam
Proposal (old)copied from Tom
JOJo's AI
Due diligence (1)copied from Tom
Board pack v2copied from Sam
4 versions of due diligence across 4 people.
Every copy drifts a little further from the original.
AfterWith one shared library
Skills library approved skillsTOSACHANJOMI
TO
Due diligenceTom owns it · used 212
Suggest editSA
ProposalSam owns it · used 148
Suggest editCH
Deal intakeChris owns it · used 97
Suggest editAN
Board packAnna owns it · used 64
Suggest editJO
Investor updateJo owns it · used 41
Suggest editMI
Client onboardingMia owns it · used 33
Suggest editAnyone can suggest an edit, and the owner decides whether it goes in.
A shared library where the whole team can find every approved skill.
Care
AI builds wear down when nobody looks after them.
Nothing breaks on launch day. The trouble builds up over a few months until a build stops working. With the AI Care Plan, keeping each one running is our job.
How the AI Care Plan worksBeforeWithout the AI Care Plan
One build, four months on its own
Week 1The new agent works. Everyone's impressed.
Month 2A model update changes how it writes.
Month 3The person who built it leaves.
Month 4It stops working, and nobody notices.
Left alone, small changes pile up.
AfterWith the AI Care Plan
October care reportall working
↑2 agents upgraded to a newer model, tested before switching
✓1 repair after a field changed in the accounts system
+2 checks added after the price list changed
✓Checks 12 run, 12 passed
Most used this month
Inbox triage412
Due diligence212
Proposal writer38
Next month: the quoting agent your sales team asked for.
Same build, four months on, still doing its job.
How it works
Audit, Build, Care.
Start with a fixed-price AI Audit, build what's at the top of its ranked list, and we'll look after it once it's live.
Step 1Audit
$2,500 +GST
Fixed fee, delivered in 7 to 14 days. Credited to a build started within 30 days.Step 2Build
From $5,000 +GST
Per build, scoped from the Audit.Step 3Care
About $1,000 a month +GST
Per build, once it's live.What we do
One partner, three ways to move - learn, strategy, build.
01 / LEARN
Learn
Bring the whole team up the curve - and keep them there.
- Keynotes - in-house talks that demystify AI for everyone.
- Workshops - hands-on capability inside your own tools, including Microsoft Copilot workshops for teams using Microsoft 365.
02 / STRATEGY
Strategy
Know exactly what to build, and in what order.
- AI Roadmaps - a sequenced plan mapped to your business.
- Consulting & Scoping - find the high-value opportunities.
- Governance - policy & data handling, Australian standards.
03 / BUILD
Build
Custom AI, built around how you actually operate.
- Tools & Automations - agents built inside your platform.
- Voice Agent SaaS - production voice agents, shipped.
- AI-Forward Web & AEO - fast sites built to be found by AI search & win online visibility.Rod Fernandez Design ↗
What makes us different
Consulting,
training, adoption
and custom builds
all under one roof.
Most businesses do one or two of these. We do all of it - strategy through to shipped systems - so nothing falls through the gap between advice and delivery.
AI Collab = your collaborative partner for the whole AI journey.
Proof
Real businesses, putting AI to work.
Professional services
+40%
One sales & operations coordinator lifted business revenue 40% in three weeks - with an AI offsider built to absorb the busywork and free her for higher-value work.
“It paid for itself before the month was out.”
Accounting
30–60 min/day
AI now coaches junior bookkeepers through tricky reconciliations before they escalate - saving senior and junior staff 30–60 minutes each, every day.
“The team stopped queuing at my desk.”
Service business
1 week
From no AI policy to a compliant Acceptable-Use Policy and an aligned team - rolled out in a single week with the AI for Teams Toolkit.
“Finally, AI we can actually stand behind.”
Six months from now, this is your team - or it's your competitor's. Let's make it yours →
Client reviews
What clients say about working with us.
Reviews on Google
Teams and founders we’ve worked with
If we’ve worked together, a short review helps other Australian teams decide whether the first conversation is worth having.
Leave us a Google reviewYour tools, your files
Built in what you already pay for.
Yours to keep
What we build stays in your accounts after hand-over, and it runs without needing us.
No house AI
If the AI your team uses now can do the job, we'll build on it instead of adding another.
Checked before we build
We check what's feasible at the Audit, then test it again in your setup at hand-over.
About us
Your consultative AI partner, safe, compliant and effective.
AI Collab exists to make AI adoption something you can trust - through a considered, sequenced approach and a genuine partnership with your team, not a hand-off to a vendor. As one of Australia's first hybrid AI consulting and technology companies, our strategy and our engineering move together, so what's promised is what gets built. Kim is also a sought-after keynote speaker: Kim Fernandez - Speaking
Kim Fernandez
CONSULTANT · CO-FOUNDER
ASX-listed operational background; 2025 NBN Innovation Awards finalist. Boardroom strategy to team implementation.
Rod Fernandez
HEAD DEVELOPER · CO-FOUNDER
20+ years in development. Designs the stacks, security architecture and systems that ship - including Rod Fernandez Design.
AI Your Business Podcast
Stay informed - practical AI for SMBs.
Signal over hype for busy leaders - and a growing library of AI playbooks you can put to work.
Questions
The things people ask us first.
What does it cost to get started?
Start with the AI Audit: a fixed $2,500 +GST, usually delivered in 7 to 14 days. You come away with a costed list, so you know what each build on it would cost before you commit.
Do we own what you build?
Yes. That covers the files, the prompts and any agents we set up. If we stop working together, it runs without needing us or our access.
What does AI Collab actually do?
We help established Australian businesses adopt AI safely and in the right order. That runs on two tracks: equipping your team through keynotes, workshops and toolkits, and building your systems through roadmaps, automations and custom agents. Governance comes first in both, because adoption that outruns its guardrails is what creates the problems we get called in to fix.
What changes on 10 December 2026?
The Privacy Act's disclosure obligations take effect. If your business makes decisions about people using automated systems, you have to say so. For most mid-market businesses this is the only near-term hard rule, and it applies whether or not you think of yourself as an AI company. A tool your team adopted without telling anyone still counts.
Should we wait for AI legislation before doing anything?
No, and waiting is the more expensive option. Australia is not writing a dedicated AI Act for everyday business use. Everyday AI is governed through existing technology-neutral law, the Privacy Act, Consumer Law and anti-discrimination law, and any broader framework is not expected before 2027. The rules that apply to you already apply.
Who do you work with?
Established Australian and New Zealand businesses, typically professional services, finance, insurance, legal, HR and manufacturing, usually with a team rather than a founder working alone. The common thread is a business with something to lose: existing revenue, client data and a reputation that an unmanaged AI rollout could damage.
Where are you based?
Lake Macquarie, New South Wales. We work across Newcastle, the Central Coast and Sydney in person, and Australia-wide remotely. Keynotes and workshops are delivered both in person and virtually, and workshops involving workflow redesign are in person.
How does an engagement usually start?
Most begin with a conversation and a free AI diagnostic, which shows where your business actually sits before anyone proposes work. From there the usual next steps are a short express consult on one or two specific opportunities, or an opportunity roadmap that maps your systems and produces a twelve-month plan. You are not asked to commit to a build before anyone has looked at your business.
AI Collab · AI for humans
We believe AI should enhance the human experience.
Responsible AI, delivered in the right sequence, keeps your business competitive and capable - with compounding returns.